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Planning & Resources Committee

Terms of Reference

The Committee’s remit encompasses oversight of the planning, funding and financial performance of all the College’s resources, including its funds and investments, staffing, estate and intellectual property.  

  1. To monitor all matters of long-term, medium-term and short-term planning for all aspects of the College. To ensure the alignment of all aspects of the College’s strategy and planning, in relation to academic, financial, physical, digital and human resource planning.

  2. To recommend to Council the College’s annual budget, including the distribution of resources between academic and non-academic areas; and between capital, estates and digital infrastructure, recurrent staff and non-staff costs. To recommend to Council the College’s tuition fees.

  3. To oversee the development and implementation of systems of institutional performance monitoring, and to monitor progress towards achievement of institutional targets. To ensure that risk is appropriately integrated into strategic planning. To ensure effective systems of management and accountability within the College.

  4. To keep in review the College’s HR strategy and its alignment with the College’s long-term strategic plan.

  5. To keep in review the policies of the College as an employer of staff and to make recommendations to Council for change in matters of substance or principle. 

  6. To monitor strategic risks relevant to the work of the Committee as determined by the Strategic Risk Register.

  7. To monitor the governance of programme delivery for major digital and estates programmes.

  8. To monitor the extent to which value for money is achieved within the areas under the Committee's oversight.

  9. To monitor relevant Key Performance Indicators and to ensure that any concerns with performance against these. 

  10. To approve contractual commitments, including those relating to partnerships, collaborations or consultancy, where the College is committing financial resources above £0.5m (either in a single transaction or cumulatively under a single agreement). Commitments in excess of £2 million to be approved by Council. Additionally, to approve the sale, purchase or leasing of land or buildings.

  11. To maintain an overview of the College’s commercial activities and the activities of any College-owned companies or legal entities in which it has a significant legal interest and approve the creation of new College companies.

  12. To ensure appropriate strategies and arrangements are in place to manage the College’s money, whether funds are allocated for short, medium or long-term use, including the investment of money designated as endowment funds and other money not required in the short term.

  13. To approve any significant changes to banking arrangements on behalf of the Council, including where a bank requires a decision by a formal committee and to recommend any borrowings to the Council

Ex-officio members

Independent Council member (Chair) Caragh Merrick
Chair of Council, Baroness Rebuck 
Vice-Chancellor, Dr Paul Thompson 
Deputy Vice-Chancellor and Provost, Professor Naren Barfield
Chief Operating Officer, John Worne 
Director of Finance, Amanda White

Independent Council members
Up to four, appointed by Council 

Michael Birshan
Professor Rachel Cooper
Jenny Duvalier
Alan Leibowitz

Co-opted members
The Committee may recommend to the Council the appointment of co-opted members with relevant expertise: 

Howard Jenner (Investment only).

Quorum: Five members, three of whom shall be a lay member of Council

Frequency of meetings: Up to four meetings per year.

Last agreed: 28.10.19