Please upgrade your browser

For the best experience, you should upgrade your browser. Visit our accessibility page to view a list of supported browsers along with links to download the latest version.

Visiting Lecturers & Casual Workers

We are pleased to have you working with us. The guides below have some useful information that you can reference and download. 


User Guides & FAQs 

Visiting Lecturer & Casual Worker One Page Guide: Setting up a new or updated contract (PDF)

Guide to completing your application and registering as a casual worker, accepting your Terms of Engagement and submitting timesheets. 

iTrent ESS User Guide (PDF) 

Step-by-step guidance to iTrent, the integrated payroll system, used to submit timesheets expenses and view your payslips. 

Frequently Asked Questions (PDF)

FAQs from contracted staff, visiting lecturers and casual workers regarding contracts, payroll and pay-related enquiries.

Link to the RCA Financial Regulations and RCA Travel & Expenses Policy 

Contacts 

Helplines

All pay-related queries royalcollegeofart@mhr.co.uk or 0115 977 6728 ·      

Pay-related queries examples: if your net pay (the amount you have received) looks wrong and you would like to know how it is calculated or for how your sick pay is calculated and deducted. 

For queries related to contracts, line manager queries, or to update personal and employee details email hr@rca.ac.uk

Access links

iTrent Employee Self-Service: For contracted staff, Visiting Lecturers & Casual Workers

Stonefish: Where Casual Workers and Visiting Lecturers register, add personal details and accept their terms of engagement.

Timesheet Deadlines 

Timesheets must be submitted in the system by the 10th of the month.