Conditions of Loan

Works are sometimes loaned to institutions for temporary exhibitions. These are granted at the discretion of the Custodians of the collection and are subject to the borrower’s acceptance of our Conditions of Loan. Among the requirements are the following:

1. A formal application for each loan must be made in writing at least nine months in advance of the opening date of the exhibition. Applications should be emailed to special-collections@rca.ac.uk, together with a scanned copy of the venue’s facilities report and confirmation that loans will be covered by insurance on a nail-to-nail basis. Loan requests without these supporting documents will be automatically declined.
   
2. All loan requests will be considered by the Custodians at the next available opportunity. Requests cannot be granted at short notice.
   
3. No request for a loan will receive final approval unless the College receives a signed copy of our Conditions of Loan from the prospective borrower.
   
4. Once the loan has been approved by the collection Custodians, and deemed fit for loan by conservators where appropriate, a flat administration fee of £150.00 + VAT per work per institution will be charged to the borrower. In addition, the borrower will reimburse the College for any conservation, framing, condition checks and packing necessitated by the loan.

Please refer to the full set of the Conditions of Loan  (PDF), to be signed and returned once a request has been granted. Please ensure you will be able to meet these requirements before making a request.