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Update on digital storage for alumni

As of 31 May 2023, the digital storage associated with the RCA’s Alumni Google accounts will be closed.

What does this mean for RCA alumni?

If alumni have any information saved digitally in their RCA Alumni Google account – the one linked to their RCA email address – then it will be deleted on 31 May 2023. They must therefore download any information that is important to you ahead of that date, and save it elsewhere.

Alumni RCA email addresses ARE NOT affected by this change – it only applies to digital storage. 

Why is this happening?

This is due to changes being introduced by our supplier, Google. 

The RCA is one of a very small number of higher education institutions in the UK to use Google Workspace for enterprise collaboration and productivity services. One of the specific changes will be to limit the free storage allowance allocated to us.

At the moment, our alumni have over 830 terabytes of digital information saved onto the RCA’s system. To maintain this storage would incur significant annual cost – diverting investment away from our current students. We are therefore requesting that our alumni support us by moving the digital information stored with us to another platform by the end of May 2023.

So digital storage on the Google Drive, linked to our RCA accounts, will be closed?

Yes, this change affects Google Drive accessed with your network.rca.ac.uk account and services which are dependent on it, such as Google Photo.  

Does this mean after the change comes into effect, I won’t be able to access previous emails? Or is this specifically related to accessing data that’s stored on Google Drive?

RCA email for Alumni will not be affected by this change, it will continue to work and all emails will be accessible. The changes only relate to storage on Google Drive.

Does this include other Google services, as well as Google Drive?

This change affects Google Drive and services which are dependent on it, such as Google Photo.  

You reference free storage, does this mean I can no longer access my Google drive in the future?

When the change is applied, next year,  Alumni will no longer be able to access Google Drive and the data will be erased.

Will the digital space associated with our emails  be completely shut -  or will we still have some space offered by Google?

RCA email for Alumni will not be affected by this change. It will continue to work and all emails will be accessible.  This change affects Google Drive and services which are dependent on it, such as Google Photo.  

How do I get an RCA email address?

If you were provided an email address when you started your programme  at the RCA please contact the IT Service Desk to reactivate it.  We cannot create email addresses for Alumni 
retrospectively.